CERN Library - CERN Reports
Procedure for authors and editors
All requests for publication of documents as CERN Reports (also known as Yellow Reports) should first go to Nick Ellis, chairman of the CERN Reports Editorial Board (CREB), who will consult with the committee members before reaching a decision "in principle" on the acceptance of the Report. A copy of the request should be sent to Celine Courtial, secretary for CREB matters. Final approval will follow when the document is completed, prior to allocation of the Report number.
After your document has been accepted in principle by the CREB, you should contact Tim Smith (IT/UDS, 73713), who will help you prepare your report for printing and on-line publication.
You can find guidelines on how to prepare your text, including templates and style files, on the web at URL
The Scientific Text Processing service of the IT/UDS Group will be responsible for the smooth running of the procedure, and Susan Leech O'Neale can always be contacted in case of problems concerning deadlines, presentation, etc.
Annette Holtkamp (GS/SIS, 79583) will attribute the ISBN/ISSN, the CERN Report number and the DOI after the final document has been approved by the CREB.
The library will keep in stock just a few copies of the printed Reports. Additional copies can be requested via Print on Demand.
Please note that no commitment to publish a CERN Report can be made without the prior agreement of the CREB. In particular, organizers of conferences, workshops or other events should not undertake to publish the proceedings as a CERN Report without prior agreement of the CREB.
Please note that a CERN Report is to be considered as a finalised publication (i.e. not a preprint) with all copyrights specified. CERN Reports are published in open access on the World Wide Web under the Creative Commons CC-BY-3.0 license. It is the responsibility of the authors and editors of each Report to ensure that the necessary steps have been taken to protect any patentable invention or registrable design that is described. In relevant cases, on the request of the authors and editors, the copyright notice on the Report may be supplemented by additional statements to protect the Intellectual Property of CERN.
Note that the material presented in a Yellow Report should not, following good scientific practice, be published as original material elsewhere. In particular, it should not be submitted to a journal or published as a book. It is, however, acceptable for contributions to CERN Reports to be made available as preprints, and submission to arXiv is encouraged. It must be indicated that the material has been submitted for publication in a CERN Yellow Report.
For each Yellow Report, a table of contents will be sent to arXiv including links to the individual contributions. Authors are strongly encouraged to submit their contributions to arXiv and to re-upload the final version which will be sent to them by the editors upon approval. The appropriate way to reference publication in a Yellow Report will be communicated by the editors. Authors preferring not to submit their contributions themselves are kindly asked to grant permission to the CERN Scientific Information Service to submit on their behalf.
Issues related to CERN Scientific Documents are addressed in Operational Circular number 6.
November 10, 2010