the physics community has always been at the forefront of the creation and use of electronic archives and electronic journals for the communication of scientific results;
CERN has invented the World-Wide Web, and has made important contributions to the development of other Internet-based communication services;
CERN is a leading institution in science and promotes the role of science in the information society;
the cost of traditional journals is constantly increasing and represents a great burden for library budgets at CERN and other scientific institutions;
it is vital that CERN establishes a policy that encourages, by all possible means, the development and usage of electronic publishing methods, while respecting the responsibility and the freedom of choice of individual authors.
We therefore propose that the following elements of an electronic publishing policy be adopted:
All CERN Scientific Documents that are submitted to the CERN library should also be submitted to the relevant e-archive. Moreover, CERN should support and encourage the extension of electronic publishing wherever possible to include, for example, conference proceedings.
CERN should support and encourage publishing in low-cost, easily accessible electronic journals. The choice of a journal for publication should take into account the publication costs and the subscription policy of the journal. Physics collaborations and authors in general should ensure that a sizeable fraction of their papers is published in such journals.
In selection boards for positions at CERN, the same a priori relevance that is attributed to refereed articles in traditional journals should be equally given to refereed articles in electronic journals. CERN should encourage the implementation of similar policies in the scientific community at large.