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Links to electronic records projects

Research Projects

Aristote - groupe de travail "pérennisation des informations numériques""

Créée informellement en 1984 par l'INRIA, le CEA, l'EDF et le CNES, formalisée en 1988, l'Association Aristote regroupe de grands organismes ou des entreprises de France intéressés comme acteurs, ou comme utilisateurs, à l'évolution des télécommunications de transmissions de données.

Les principaux centres d'intérêts du groupe de travail "pérennisations des informations numériques" sont:

  • Les normes générales concernant la pérennisation des informations
  • Les informations à pérenniser
  • Les systèmes d'archivage
  • Les problèmes d'organisation sous-jacents
DLM Forum

This is a multidisciplinary forum on the problems of the management, storage, conservation and retrieval of machine-readable data, organised by the European Commission.

InterPARES - International Research on Permanent Authentic Records in Electronic Systems

The second phase of the UBC Project, intended to address the long-term preservation of inactive electronic records (i.e. records which are no longer needed for day-to-day business but which must be preserved for operational, legal, or historical reasons).

The Pittsburgh Project

The University of Pittsburgh School of Information Sciences conducted a research project to examine variables that affect the integration of recordkeeping requirements in electronic information systems. The major objectives of this research project were to develop a set of well-defined recordkeeping functional requirements, satisfying all the various legal, administrative and other needs of a particular organization, which can be used in the design and implementation of electronic information systems. It has drawn up a set of metadata specifications that have been adopted as the basis for a number of other electronic recordkeeping implementations, for example the Victorian Electronic Records Strategy (see below).

The UBC Project

This research project by the University of British Columbia's School of Library, Archival and Information Studies aimed to identify and define the requirements for creating, handling and preserving reliable and authentic electronic records. The UBC Project researchers worked in close collaboration with the U.S. Department of Defense Records Management Task Force to identify requirements for Records Management Applications (RMA). The resulting standard (DOD 5015.2) is now being used by the U.S. Defense Information Systems Agency to certify RMA vendors (see below).

Practical approaches

Electronic Records in Office Systems (EROS)

UK Public Record Office project aiming to ensure that electronic records of long term value, created across government, are available for future access. It provides guidelines and publishes case studies to make available some of the approaches and lessons learned so far.

Indiana University Electronic Records Project

The IU Electronic Records Project developed, amongst other things, a methodology to evaluate information systems against the "Functional Requirements for Evidence in Recordkeeping" model developed by the University of Pittsburgh Electronic Records Project (see above).

Models for Action: Developing Practical Approaches to Electronic Records Management and Preservation

This project by the Center for Technology in Government and the New York State Archives and Records Administration integrates practical and theoretical work in electronic records management with network-based system development methodologies and business process improvement practices. The aim is to develop tools and models that agencies can use in developing future applications.

Victorian Electronic Records Strategy (VERS)

Public Record Office Victoria, Australia. The Final Report details the VERS project's findings and includes a general description of their prototype system, functional descriptions of electronic archiving, details of the VERS long term electronic record format, the metadata schema used by the project and costings of possible VERS compliant system implementations.

Standards

Defense Information Systems Agency - Standard DOD 5015.2

Design Criteria Standard for Electronic Records Management Software Applications. DOD 5015.2-STD (Department of Defense, USA). A body has been set up to perform certification testing of RMA (records management applications) products for compliance with DoD 5015.2-STD. It is DoD policy that only certified products be acquired by DoD organizations. Products that have been successfully tested are listed in the certified products register.

Reference Model for an Open Archival Information System (OAIS)

ISO Archiving Standards - Reference Model includes: CCSDS 650.0-R-1: Reference Model for an Open Archival Information System (OAIS). OAIS is mainly concerned with access considerations, but it is also relevant to the preservation of electronic information. It is due to become an ISO standard in autumn 2001.

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